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Solicitation Information

Not sure what type of solicitation is needed? Review the Purchasing Decision Flowchart below.

Resources

Salt Lake County Solicitation Documents

Request for Bids (RFB) is a formal, low-bid process mainly used for purchases over $50,000. 

  • Refer to "Instructions for Solicitation and Specification Development"
  • Fill in answers to the questions in the RFB/RFC Development Worksheet
  • Agency enters requisition into the PeopleSoft system with the RFB Development Worksheet attached
  • If project is under $100,000 agency should notify their Attorney of draft RFB document
  • If project is over $100,000, agency shall notify Attorney of draft RFB document
  • RFB is advertised online for a minimum of 10 calendar days
  • Bids are submitted through the electronic solicitation system
  • Award is to lowest bid meeting specifications and results in a purchase order dispatched by C&P
  • C&P will have Attorney approve as to form purchase order if over $50,000

Purchasing Process Flow Chart

RFB/RFC Development Worksheet

RFB/RFC Terms and Conditions

Construction Process

Construction Request for Bids is a formal low-bid process to procure a contractor for approved capital construction and building improvement projects over $50,000.

  • Agency enters requisition into the PeopleSoft system with the Project Fact Sheet attached
  • If budget is under $100,000 agency should notify Attorney of solicitation
  • If budget is over $100,000 annually, agency shall notify Attorney of solicitation
  • Issued through the electronic solicitation system and advertised in the newspaper for the timeframe required by State Law
  • Bids submitted through the electronic solicitation system
  • Results in a "not to exceed" contract

Construction Process Flow Chart

Design/Construction Standards & Procedures

Construction Project Factsheet

Construction Bid Limits

Construction Minimum Standards 3.27 Ordinance for Projects $3,000,000 or Greater

Construction Apprenticeship Utilization 3.26 Ordinance for Projects $3,000,000 or Greater

Construction Project Site Visit Agenda

Site Visit Sign-In Sheet

Quote Process

The informal quote process may be used for simple purchases not to exceed $50,000.

  • Quotes must be in writing from at least three qualified vendors
  • Agencies are encouraged to use the quote template provided on the Contracts and Procurement website (or the agency may request C&P to solicit the quotes)
  • Any request for quotes should include the county's Terms and Conditions as an attachment.
  • Quotes may be received by email
  • Enter a requisition in PeopleSoft, with the Supplier ID “BID”, and attach the quotes or prospective vendors for C&P to contact for quotes
  • C&P shall review the quotes and award to the vendor offering the lowest quote
  • C&P will prepare a purchase order to the awarded vendor

Request for Quotes Template

Terms and Conditions

Salt Lake County's List of Interested Small Cost Vendors

State of Utah Quote Local Vendor Database

RFA's may be used when a county agency administers a grant or funding program that requires applications in order to participate in the program, and the county is not a direct recipient of, or directly procuring, goods or services (See County Ordinance 3.25).

Connecting the right funds to the right individuals and organizations can seem daunting. However, Contracts and Procurement is here to help. Below are two documents; an RFA Process Flow Chart and RFA Guidelines, to help you on your way. Also, our office is available to answer any questions, or to point you in the right direction as you develop the best possible RFA for the best possible results.

RFA Guidelines

RFA Process Flowchart

RFA Example Spreadsheet

RFA Example Document

RFA Example #1

RFA Example #2

Request for Application (RFA) Form

County Ordinance 3.25