June 22, 2023
We audited the Salt Lake County West Jordan Library and Viridian Event Center to provide reasonable assurance that cash receipts and receivables are recorded and reported accurately, processes and procedures are in place to ensure compliance with all applicable policies and standards, and that management provides adequate fiscal oversight to safeguard funds against fraud, waste, or abuse. I now present the results of this audit.
The audit was conducted based on the Countywide Policy (“CWP”) 1062 Management of Public Funds, which establishes procedures for receiving, recording, depositing, and distributing public funds. The policy emphasizes clear segregation of duties, safeguarding and accountability for receipt, deposit, transmittal, and disbursement of funds, and the separation of duties of opening mail and summarizing the daily receipt of checks from posting payments.
The audit concluded that deposits were well supported by adequate documentation, and separation of duties were in place. However, one instance of non-compliance with Salt Lake County Policy at the West Jordan Library was found, specifically, not always maintaining an over/short log. This non-compliance increases the risk of undetected errors and omissions. However, due to the materiality of collections, these are not expected to result in material financial loss to the County.
In light of the finding, we recommend that management maintain an over/short log to track discrepancies in compliance with Countywide Policy. This will help identify instances and patterns of cash variances that could be caused by human error or misappropriation of funds.
By implementing our recommendation management can mitigate risk and provide assurance to county residents, that fiduciary responsibilities are performed.
This audit is authorized pursuant to the State of Utah Code, Title 17, Counties, Chapter 19a, County Auditor Section 204, “Auditing Services.” We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives.
We appreciate the leaders and team members at West Jordan Library and Viridian Event Center who shared their time and knowledge with us during the audit. Please contact me at 385-468-7200 with any questions.
